# 🚀 Project Kick-off Meeting: Auto-Scaling GitHub Actions Runners (ARC on K8s)

[Mohamedalifarouk]

The ARC on Kubernetes Project Kick-off Meeting

Project Name: Building a Resilient and Auto-Scaling CI/CD Platform (ARC on K8s).

Date: [To be determined].

Suggested Duration: 60 - 90 minutes.

Meeting Goal: Unify project understanding, define roles and responsibilities, and agree on the initial action plan.

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Checklist	Num	Item	Discussion Goal	Expected Outcome
$\square$	1	Project Introduction and Vision	A quick review of the core project objective (Auto-scaling GitHub Actions runners on K8s) and its strategic importance.	Collective agreement on the project vision and goals.
$\square$	2	Technical Backgrounds and Introductions	Identify the technical background of each team member to determine strengths and expertise that can be leveraged in the project (Kubernetes, Helm, GitHub Actions, IaC, Azure/Cloud).	A table showing each member's technical expertise (Skill Matrix).
$\square$	3	Clarifying the Project Workflow	Discuss the project workflow in detail to ensure a precise understanding of what will be executed in each part and phase (from planning to implementation and testing).	Agreement on the Project Roadmap and clarification of any ambiguous points.
$\square$	4	Defining Roles and Responsibilities	Determine who will be responsible for each part of the project (e.g., K8s setup, runner image build, ARC configuration, scaling tests).	A clear list of responsibilities (Initial RACI Matrix, Refernce1, Reference2).
$\square$	5	Initial Start and Execution Plan	Determine when and how the project will start. Discuss the strategy of starting with a Local Virtual Machine (Local VM) environment connected to GitHub as a first step for Proof of Concept (PoC).	Setting the official Project Kick-off Date and agreeing on the first week's action plan.
$\square$	6	Additional Critical Technical Points	Discuss high-priority technical decisions (e.g., IaC tool selection, scaling limits).	Identifying technical decisions that require immediate closure.
$\square$	7	Next Steps and Conclusion	Summarize the decisions made and set the date for the next meeting.	Summary of decisions and meeting minutes.

Discussion Notes:

• Technical Backgrounds: Each member will introduce themselves in 2-3 minute, focusing on their experience with relevant technologies (K8s, CI/CD, Cloud).
• Workflow: Use the previously prepared document (Project Phases & Action Checklists) as the primary reference for the discussion.
• Local Start (Local VM): Discuss the pros and cons of starting with a local environment for Proof of Concept before moving to the Cloud Environment.

Total Suggested Time: 90 minutes.

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Project details Reference.

[Mohamedalifarouk]

@aymanaboghonim, I’ll move the project details to a new discussion and update the issue to focus only on the executive and practical aspects.

[aymanaboghonim]

That's great, @Mohamedalifarouk!.
Thanks for sharing your plan.

[Mohamedalifarouk]

Hi @aymanaboghonim, I’ve updated this item to include only the discussion meeting details and created a separate issue for the project details. I’ll schedule the meeting date as soon as possible.